Henry Ford Heritage Association

Henry Ford Heritage Association - Bylaws

Adopted 1/17/1996
Amended 5/5/08

Last revision: 8/11/11

ART. I NAME
The name of this organization shall be the Henry Ford Heritage Association.

ART. II MISSION STATEMENT

The purpose of the Henry Ford Heritage Association is to foster interest in the life and accomplishments of
Henry Ford and to preserve and interpret the landmarks associated with his life and family.

ART. III DEPOSITORY
The depository of this association for all its funds and collections shall be the office of the treasurer.

ART. IV MEMBERS
Members shall be open to all who are interested in the life and accomplishments of Henry Ford. There shall
be six classes of memberships.
Sec. 1. Model T (Single) Members shall pay dues of $15.00 per annum.
Sec. 2. Model A (Family) Members of an immediate family residing in the same household shall be eligible
for family membership, and all the benefits of the Association except that only adult members of the family
may vote or hold office. Family membership dues shall be $25.00 per annum.
Sec. 3. V8 (Sustaining) Members shall be individuals, or family members who desire to pay sustaining
dues of $30.00 per annum.
Sec. 4. Truck (Business) Members shall be individuals or businesses who pay dues in the amount of
$35.00 per annum.
Sec. 5. Lincoln (Contributing) Members shall be individuals, or family members who desire to pay dues of
$75.00 or more per annum.
Sec. 6. Automobile (Dealership) This membership will be available to automobile dealerships only who desire
to pay dues of $100 or more per annum. This membership level will also include 5 copies of the Legend
newsletter every time published.
Sec. 7. Honorary On nominations of the Board of Directors, the Association may vote to give honorary
membership to individuals whom they wish to honor for a term of one year. Honorary members shall pay no
dues and are eligible for all benefits of the Association except voting and holding office.
The membership chair shall present a list of all Honorary members annually to the Board of Directors for
review. The Board of Directors shall vote on the revised list of past Honorary members to extend the
memberships for one year.
Sec. 8. Henry Ford (Lifetime) Member shall pay a one-time lump sum of $1,000.00. Individuals will remain a
member in good standing of the Henry Ford Heritage Association with all benefits of membership for the
remainder of his/her life. Lifetime membership is non-transferable and non-refundable.
Sec. 9. All dues shall be due and payable January 1 of each year, and expire on December 31, of the same
year to coincide with the fiscal year as stated in Article XVI.

ART. V OFFICERS
The officers shall be President, Vice President, Secretary and Treasurer.

ART. VI DUTIES OF THE OFFICERS
Sec. 1. Duties of the officers shall be those commonly imposed and not inconsistent with these by-laws.
Sec. 2. The president shall preside at meetings of the Association and of the board of directors, shall call
meetings of the board, shall be an ex-officio member of all committees except the nominating committee,
without a vote and shall nominate individuals for vacant Board positions, for the Boards approval, until
the next election.
Sec. 3. The vice president shall carry on the duties in the absents of the president and shall assist the
program chair.
Sec. 4. The secretary shall keep an accurate record of the proceedings at meetings of the Association and the
board of directors.
Sec. 5. The treasurer shall pay bills as authorized by the Association or the board of directors, keep an
accurate account of receipts and disbursements and the financial position of the Association, and make
regular reports.
Sec. 6. At the end of a term of office, each officer shall be responsible for turning over to the succeeding
officer all records and other Association property.

ART. VII DUTIES OF THE DIRECTORS
Sec. 1. There shall be a board of directors consisting of the officers and seven elected directors, all for a two
year term. The HFHA Editor and Web Site Editor shall be an ex-officio member without a vote,
if compensation is taken for services rendered.
Sec. 2. The board of directors shall have the power to carry on the function of the Association between
business meetings of the Association, plan programs, arrange special meetings of the Association,
create necessary committees, complete work of committees, complete unfinished business left from
Association meetings and fill vacancies among its elected members until the next election annual meeting.
Sec. 3. The board of directors shall establish and maintain a list of policies concerning the work of the
Association and the methods in which it is carried out. The Board members may change any policy
by a vote of six (6) board members.
Sec. 4. It shall be the responsibility of the board of directors to prepare and approve an annual budget
prior to the first regular Board meeting of the Association after the beginning of the fiscal year.
Sec. 5. A majority of the board of directors shall constitute a quorum. (6 board members)
It takes 6 votes to pass a policy, motion or a proposal. Phone and Internet votes, by the president are acceptable
between board meetings. The secretary must record the results of the phone/internet vote at the next scheduled
Board meeting. The president’s vote does not count for phone/internet votes.
Sec. 6. At least two meetings of the board of directors shall be held each year, on the call of the president.
usually held in the Spring and the Fall of each year.

ART. VIII COMMITTEES
There shall be these standing committees as follows and Committee chairpersons will be appointed by the
President:
Sec. 1 The Membership Secretary is responsible for keeping an accurate record of all members in good
standing, present a report at the board meetings and annually present a list of honorary members for revision.
Sec. 2 The By-Laws committee is responsible for revising and up-dating the by-laws with the direction of the
Board.
Sec. 3 The Nominating committee is responsible for creating a slate during an election year, to present the
proposed slate to the Board of Directors for approval before the annual membership meeting. The chair is
responsible to oversee the elections, verify that the election is valid per these by-laws, count the ballots and
present the results to the president and the Board.
Sec. 4 The Program committee is responsible is to present a list of possible locations for annual trips for Board
approval. Responsible for presenting a list of possible speakers and location for the annual dinner for Board
approval. Organize and coordinate annual trips and the annual dinner that are approved by the Board.
Sec. 5 The Award committee shall be responsible to keep a list of possible candidates that the Board could
acknowledge for fostering interest in the life and accomplishments of Henry Ford, and or preserving landmarks
associated with his life.
Sec. 6 The Recruitment committee is responsible to research and implement new ways to generate new
membership with approval from the Board.
Sec. 7 The Project committee shall be responsible to research appropriate places to give money for specific
items that the Board will approve. If members give gifts of money to the project the committee will be
responsible to send an acknowledgement to the member. Money can only be given to organizations that
are tax exempt under Section 501 (C) (3) of the Internal Revenue Code.

ART. IX NEWSLETTER EDITOR AND ASSISTANT NEWSLETTER EDITOR
Sec. 1 There shall be (1) position of Newsletter Editor and (1) position of Assistant Newsletter Editor.
The Newsletter Editor shall be responsible for all Publication aspects of the Official Henry Ford Heritage
Association Newsletter, THE FORD LEGEND. The Assistant Newsletter Editor will assist the Editor
Sec. 2 The Newsletter Editor(s) shall be appointed by the President with the Board’s approval for a one year term.
This will take place at the fall board of directors meeting. These positions are not subject to term limits.
Sec. 3 The Newsletter Editor(s) may be paid for editorial services. Pay will be negotiated with the newsletter
Editor(s), and voted on by the Board on a yearly basis.
Sec. 4 If the appointed newsletter editor(s) do not take any compensation for work performed the editor may
run for a Director position but may not run for an Officer position.

ART. IX-A WEB SITE EDITOR
Sec. 1 There shall be (1) position of Web Site Editor. The Web Site Editor shall be responsible for all
aspects of the Official Henry Ford Heritage Association Web Site.
Sec. 2 The Web Site Editor shall be appointed by the President with the Board’s approval for a one year term.
This will take place at the fall board of directors meeting. This position is not subject to term limits.
Sec. 3 The Web Site Editor may be paid for web services. Pay will be negotiated with the web site
editor, and voted on by the Board on a yearly basis.
Sec. 4 If the appointed web site editor does not take any compensation for work performed the editor may
run for a Director position but may not run for a Officer position.
Sec. 5 The Web Site Editor shall be responsible to produce all electronic advertisements to be put on
electronic media.

ART. X ELECTIONS
Sec. 1 All officers and directors shall be elected by ballot. Ballots will be mailed in time to the membership for them to be returned before the annual meeting for a two (2) year term
Sec. 2 A quorum of the membership must be represented for a valid election.
Sec. 3 Officers and directors will take office on August 1st following their election.

ART. XI GENERAL MEMBERSHIP MEETINGS
Sec. 1 At least one business meeting of the Association shall be held each year on the date or dates set by the
President. Dates of other meetings shall also be set by the President.
Sec. 2 The annual meeting shall be held in July, at which time reports concerning the previous year shall be given
to members, elected officers and directors held, and other necessary business carried out.
Sec. 3 Special meetings of the Association may be called by the President on one week’s notice to members
or by notice at the previous business meeting.
Sec. 4 Ten members shall constitute a quorum.

ART. XII VOTING
Sec. 1 At the Board of Directors meetings six (6) members constitutes a quorum.
Sec. 2 At the Board of Directors meetings it takes six (6) votes to pass a policy proposal or a motion.
Sec. 3 Phone and Internet votes, by the President are acceptable between board meetings. The secretary must
record the results of the phone/internet vote at the next scheduled board meeting . The Presidents vote does not
count for phone/internet votes.

ART. XIII. REMOVAL OF OFFICER, DIRECTOR, MEMBERSHIP SECRETARY OR AN EDITOR
Sec 1. To remove an Officer, Director, Membership Secretary or an Editor from the HFHA (3) Officers must agree and move to have the individual to be removed from the position. Then (6) members of the Board, including the (3) Officers, must vote to have the individual removed from the position.
Sec. 2. Phone/Internet voting is not permissible when attempting to remove an Officer, Director, Membership Secretary or an Editor.

ART. XIV EXCESS FUNDS AND GIFTS VALUED OVER $100.00
The Board has the authorization to allocate excess funds for approved projects. Money and Gifts valued over $100.00 can only be given to organizations that are tax exempt under Section 501 (C) (3) of the Internal Revenue Code.

ART. XV ANNUAL FINANCIAL REVIEW
The Board shall authorize an internal annual financial review. The review will take place within 90 days
of the fiscal year end.

ART. XVI FISCAL YEAR
The Association’s fiscal year shall run from January 1st to December 31st of the same year.

ART. XVII PARLIAMENTARY AUTHORITY
The rules contained in Robert’s Rules of Order Newly Revised shall govern the Association in all cases to
witch they are applicable and in witch they are not inconsistent with the by-laws or special rules of
order of this Association.

ART. XVIII AMENDMENTS
These by-laws may be amended by a majority vote of the members at any meeting provided the wording
of the proposed changes have been sent in writing to each member ten days before such meeting.

ART. XIX In the event of dissolution, all assets, real and personal, shall be turned over to an organization determined by
the board of directors to be most nearly able to carry out the purposes of the Association, provided that the
organization is qualified as tax exempt under Section 501 (C) (3) of the Internal Revenue Code or
corresponding provisions of a future United States Internal Revenue Law.